Are you seeking a billing and accounts receivable position with a vibrant and growing company in a stable industry that values work-life balance?

We are hiring a remote Billing/Account Receivable Specialist. We offer a 37.5-hour work schedule.

Nova 401(k) Associates is a rapidly growing national third-party administration firm headquartered in Houston, Texas. We provide consulting and pension administration services for all types of qualified retirement plans. We were founded in 2000 and have approximately 200 employees with nearly 10,000 clients. 

This individual will work in a shared services environment for Nova and its sister companies. 

Job Responsibilities: 

• Enter accounts receivable client checks and ACH payments into Chargeover (invoicing software) 

• Participate in quarterly and one-off billing processes including special project billings and processing final invoices for terminating clients 

• Generate and send quarterly client statements to the printer 

• Contact clients (by phone) who have outstanding invoices 

• Research and provide invoice and recordkeeper payment answers to both clients and Nova staff 

• Record recordkeeper payments  

• Process credit card and ACH payments as necessary 

• Use an industry-specific workflow management system (PensionPro) 

• Assist with special projects 

• Keep client billing records up to date 

• Monitor group department email for questions and requests 

• Interact with both clients and Nova staff in a professional manner 

• Handle confidential information in a prudent and responsible manner 

• Perform other related job duties as assigned 

Qualifications: 

• Associate degree required (accounting preferred) 

• Minimum of 3 years of billing and/or AR experience 

• Advanced Excel skills (will be tested) 

• Tech savvy (we love to automate repetitive tasks!) 

• Ability to learn multiple software packages and how they interact with each other 

• Exceptional attention to detail and organizational skills 

• Ability to meet strict deadlines  

• Accurate data entry skills 

• Coachable and willingness to learn 

• Strong work ethic and customer service skills 

• Ability to research and resolve errors/problems and respond in a friendly manner to both internal and external customers 

• QuickBooks Online knowledge/experience a plus 

• Experience with merchant accounts (i.e., Stripe or Forte) is a plus 

Salary and Benefits: 

• $45,000 – $60,000 

• Salaried, non-exempt position; we do not anticipate regular overtime, but you will be paid for it when it is necessary 

• Medical, dental, disability, and life insurance 

• Paid time off 
• 401(k) plan with Employer Match 

Work/Location Hours:

• Remote position

• We supply all necessary computer equipment

• Work hours: 37.5 hour work week during standard business hours 

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