Job Openings >> Implementation Specialist
Implementation Specialist
Title:Implementation Specialist

Do you enjoy establishing new relationships and delivering excellent client service? Would you rather assist plan sponsors with the implementation phase of a plan and let someone else handle the routine annual administration of the plan? Are you excellent at communicating verbally and via email? Do you want the flexibility and convenience of working from home while at the same time enjoy being challenged to continue learning and growing?

Our implementation specialist position focuses exclusively on on-boarding new clients while providing excellent client/advisor service. Our implementation specialist position is supported by a strong sales group, plan document team, and compliance department.

Nova 401(k) Associates is a vibrant and growing national third party, non-producing administration firm. We have a nationally recognized sales team allowing us to grow continuously and provide advancement opportunities for our professionals.


Job Responsibilities:

  • Provide excellent client/advisor experience during the implementation phase of their plan
  • Request and coordinate collection of data such as census information, plan documents, prior compliance testing, and IRS forms from clients and outside professionals
  • Act as a liaison between clients, advisors, and platform providers during the implementation phase of the plan
  • Review plan adoption agreements and complete plan provision paperwork for the various platform providers
  • Assist clients with plan provision inquiries to ensure a basic understanding of plan operation
  • Participate in weekly calls with clients, financial professionals, and platform providers to manage plan timelines
  • Set-up internal systems, and load information into our compliance software
  • Perform work according to Nova policies and procedures



  • Bachelor’s Degree and two or more years of 401(k) implementation/onboarding experience or five or more years of 401(k) implementation/onboarding experience
  • Ability to manage workload towards weekly goals in a “results only” environment
  • Excellent written and verbal communication skills
  • Excellent time management, organizational skills, and ability to multi-task
  • High level of critical thinking
  • Coachable and committed to professional development 

Compensation and Benefits:

  • Base Salary $55,000 - $73,000
  • Salaried, non-exempt 
  • Medical, dental, disability, and life insurance
  • Paid time off
  • 401(k) plan with employer match

Work Location/Hours:

  • Work from home
  • Must work from USA and be authorized to work for any US employer
  • We will supply all necessary computer equipment
  • 37.5-hour work week

                                                                             We get it. We listen. We communicate.


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