Are you a college graduate who is still unsure about what you want to do? Working in the 401(k) industry is a vibrant and stable profession with a focus on career growth.

Nova 401(k) Associates is a rapidly growing national third-party administration firm providing administrative services to companies sponsoring 401(k), pension, and other qualified retirement plans. We have a nationally recognized sales team allowing us to grow continuously and provide advancement opportunities for our professionals.

We are looking to fill a Distribution Specialist I position. Although welcome, industry experience is not necessary and paid training will be provided. Candidates will also be required to successfully complete the NIPA Distribution Administrator and Loan Administrator Certificates. In order to pass the three required exams, most individuals must invest time studying during personal time. For additional information on the Distribution Administrator and Loan Administrator Certificate Program, please visit NIPA’s website at www.nipa.org.

The Distribution Specialist I will be expected to work normal business hours (7:30 am – 4:00 pm) Monday through Friday. This job can be done remotely. If you live near our Houston office, you will be given the opportunity to work a hybrid schedule. 

Job Responsibilities:

• Prepare distribution and loan packages from start to finish, including vesting verifications for daily recordkept plans
• Identify loan defaults and MRDs from reports online or provided by plan sponsors
• Assist participants, clients, and/or financial advisors with distribution and loan issues/inquiries
• Update account managers, management, and plan sponsors as necessary on requests and progress
• Serve as backup for answering the Nova participant services line
• Have general understanding and interpretation of plan documents regarding distributions and loans
• Serve as a backup for data entry
• Continue training on loan, distribution and other 401k issues
• Pursue and attain NIPA's Distribution Administrator and Loan Administrator certificates
• Remain up to date on Nova's Cyber security procedures and training
• Establish solid working relationship with all vendors and plan sponsors to ensure open and accurate communication
• Perform other related duties as required

Qualifications:

• No experience required
• Bachelor’s degree required
• Bilingual speaking is a plus
• Knowledge of modern office procedures and methods including telephone communications, office systems and record keeping
• Working knowledge or ability to quickly grasp concepts of reading, reviewing and understanding plan documents
• Knowledge of modern business communication, including style and format of letters, memorandum, minutes and reports
• Skill to use a personal computer and proficiency in MS Excel and MS Word
• Ability to establish priorities, work independently, and proceed with objectives without supervision
• Ability to handle and resolve recurring problems
• Superior organizational and coordination skills
• Flexibility, adaptability and ability to multi-task

                                                                                          We get it. We listen. We communicate.